Aquarium maintenance logs · water chemistry
Every display, wall and pond, logged at every visit.
Frescalo is built to keep the record your firm works from: each client’s properties, each system with its life support and what lives in it, every service visit as an aquarium husbandry record, water chemistry against the range you set, and every incident through to closure.
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Lobby saltwater display- Water change 15 % · 57 gal
- Filter socks changed (3)
- 8 readings · 1 needs attention
The register
Client, property, system.
Every client holds its properties, and every property holds its systems: a saltwater display, a planted freshwater display, a living wall, a koi pond. Each system keeps its life support and what lives in it, so whoever takes the next visit knows what they will find before they open the cabinet.
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LR-01Saltwater display
Lobby saltwater display
Lobby, set into the marble wall · System 380 gal · sump 60 gal
Life support
- Filter socks (3)
- Protein skimmer
- Return pump
- Circulation pumps (2)
- Heater
- LED lighting (2)
- Auto top-off
- Dosing pump
On the register
23 fish · 14 coral colonies · cleaner shrimp and snails
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FW-02Planted freshwater display
Lounge bar planted display
Lounge bar, behind the back bar · 125 gal
Life support
- Canister filter
- Heater
- LED lighting
- CO₂ and drop checker
- Fertiliser dosing
On the register
A planted aquascape · a shoal of small fish
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LW-01Living wall
Lobby living wall
Lobby, facing reception · Reservoir 50 gal · zones Z1–Z4
Life support
- Irrigation controller
- Drip lines
- Reservoir
- Nutrient dosing
- Grow lighting
- Drainage gutter
On the register
Four planting zones, Z1 to Z4
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KP-01Koi pond
Courtyard koi pond
Courtyard, outdoors · 4,000 gal
Life support
- Pump
- Filter
- UV clarifier
- Pond skimmer
- Aeration
On the register
Koi
One property · four systems · Illustration · invented client · sample data
The fish, corals and invertebrates on a display are the client’s; the register is how your team knows them.
Four kinds of system
One register for the glass, the wall and the pond.
A system’s type decides what a visit checks and which readings it takes. The record stays the same shape, so your team reads a living wall’s history the way it reads a reef’s.
- 01
Saltwater displays
Marine and reef aquariums with a sump below: the protein skimmer, the return and circulation pumps, the heater, the lights, the auto top-off and the dosing lines, beside the fish, corals and invertebrates they keep.
- 02
Planted freshwater displays
Aquascapes behind a bar or in a spa: the canister filter, the heater, the lighting, the CO₂ and its drop checker, the fertiliser dosing, and the planting with its shoal of fish.
- 03
Living walls
The water system behind the planting: the irrigation controller, the drip lines and their filter, the reservoir, nutrient dosing, the grow lights and the drainage, with plant health logged zone by zone.
- 04
Koi ponds
One more system type on the same register: the pump, the filter, the UV clarifier, the skimmer and the aeration, the koi, the water chemistry and the season’s work.
The service visit
A visit, written down as it happens.
Your service aquarist works through the display, and each piece of work becomes a line on the visit’s record: the water change, the glass, the filter socks, the protein skimmer, the auto top-off, the pumps, the dosing lines, the fish counted, the readings, the photos and anything that needs a second look.
- Water change 15 % · 57 gal of 380 gal
- Glass cleaned inside and out · salt creep cleared
- Filter socks changed (3)
- Protein skimmer cup emptied
- Auto top-off reservoir filled · no leaks found
- Return pump, circulation pumps and heater checked
- Dosing pump: alkalinity and calcium lines checked
- 23 fish observed of 23 · 14 coral colonies looked over · fed
- 8 readings logged
- 4 photos
- One coral colony paler at its tips · photo · re-check next visitAttention needed
Illustration · invented client · sample data
The water change, its volume and how often it is done are your firm’s own practice; the record keeps what was done.
Water chemistry
Readings against the range you set.
Your firm sets the target range for each reading on each system. A reading outside it is flagged when your aquarist enters it at the visit, someone reviews it, and the record follows it back inside. Six Tuesday visits to the lobby display, its alkalinity in six vials:
Illustration · invented client · sample data
- Visit 4 · 7.6 dKHBelow the range you setAttention needed
- Reviewed · Tuesday 14:00Ines Carvalho, principal aquaristDosing adjusted on the alkalinity line. Re-test at the next visit.
- Visit 5 · 8.1 dKHBack inside the rangeRoutine
- Closed at visit 6
What each system’s readings are
- Saltwater displaySalinity · temperature · pH · alkalinity · calcium · magnesium · nitrate · phosphate
- Planted freshwater displayTemperature · pH · KH · GH · nitrate · the CO₂ check
- Living wallThe reservoir’s EC and pH
- Koi pondTemperature · pH · KH · ammonia · nitrite · nitrate
No reading is taken by a probe and nothing is watched between visits: the readings are the ones your team records, and the ranges are always yours.
Fish, corals and planting
Fish, corals and planting, visit by visit.
Observations of the fish, corals and invertebrates on a display, and of the planting zone by zone on a living wall, sit on the system’s record with their photos, so the next visit starts where the last one looked.
LR-01 · coral colony
- Visit 4Paler at its tips · photoAttention needed
- Visit 5Colour returning · photoAttention needed
- Visit 6ClosedRoutine
Observations, never a diagnosis: the record keeps what your aquarist saw and photographed.
- Z1Routine
- Z2Routine
- Z3Top rows dry · drippers partly blockedDrip line flushed · irrigation filter cleanedMoisture even at the next visitAttention neededRoutine
- Z4Routine
Illustration · invented client · sample data
A living wall, zone by zone
On a living wall the water system and the planting are logged together: the drip lines and their filter, the reservoir and its EC and pH, and each zone’s moisture, leaves and pests. When a zone needs work, the record says which one and what was done.
Reservoir topped up · EC 1.4 mS/cm · pH 6.1, against the range you set
Incidents
From the night manager’s call to closure.
Frescalo doesn’t watch your clients’ tanks. When something goes wrong between visits, your client’s staff call you, and the incident opens from that call: who reported it and when, who went, what was done, the photos, and the follow-up that closes it.
- Wednesday 02:10The return pump stops overnight
- Wednesday 06:05Sam Idris, night manager, sees the surface is still and calls your company · incident opened
- Wednesday 07:20Theo Banks on site
- Wednesday 07:55Spare return pump fitted · flow restored · temperature checked · fish, corals and invertebrates looked over · photos
- Thursday 11:30Follow-up check · a new pump ordered to restock the spare kit
Incident closed
Illustration · invented client · sample data
It goes into the month’s Stewardship Report as “1 incident, closed”, with what was done.
Living systems carry inherent biological risk; Frescalo documents care - it does not guarantee outcomes.
Where the record goes
Everything above becomes the client’s report.
The visits, the readings and their trends, the observations, the incidents and the work done are what the Stewardship Report is built from, in your company’s name. The Visit Calendar keeps the rhythm that fills the record.
- Stewardship reportsFour weeks of visits, readings and closed items, made into a report your client can read.See the report build
- Visit CalendarWeekly and fortnightly visits per system, the media and lamp cycles, a new display’s first weeks.See the week
- Proposals & invoicesQuote a re-scape or a lighting change, run it, invoice it, keep its Work Record.See the journey
- GlossaryFrom the sump and the protein skimmer to a living wall’s drip lines.Read the terms
Frescalo keeps the record of what your team checked, measured, changed and reported at each visit, against the ranges you set. Living systems carry inherent biological risk; Frescalo documents care - it does not guarantee outcomes.
Founding access
Keep every system’s record from the first visit.
Founding access for the firms that care for their clients’ aquariums, living walls and ponds.
Launching with a 14-day free trial. No card needed.
Coming soonWaitlist open
Claim early access