Stewardship Report · aquarium and living wall service reports
Everything behind the glass, in a report your client can read.
A Stewardship Report is written from the record your team already keeps: every service visit, every reading against the range you set, the fish, corals and invertebrates, the planting, each incident and how it closed. It goes to your client in your company’s name, when you choose.
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The Corvane · weeks 1–4- 9 service visits on four systems
- 54 readings against the range you set
- 1 incident, closed
The report
Four weeks of care, set like an editorial.
At the end of each period the report is drawn from the record, so nobody retypes anything: a cover, the systems, the readings drawn against the range you set, notes on the fish, corals and invertebrates and on the planting, the incident and how it closed, and the next visits. Your principal aquarist reads it, edits the summary and signs it off.
- One report for every system on the property: aquariums, living walls and the pond
- Readings drawn against the range you set, never an “ideal” one
- A summary written up for you to edit before it leaves
Stewardship Report
The Corvane
Weeks 1–4 · the lobby, the lounge bar and the courtyard
Prepared for Elena Ruiz-Hart, General Manager, Corvane HotelsPrepared by Your company
9service visits
54readings
1incident, closed
The systems
- LR-01Lobby saltwater display · 4 weekly visits
- FW-02Lounge-bar planted freshwater display · 2 visits
- LW-01Lobby living wall · 2 visits
- KP-01Courtyard koi pond · 1 visit
Water chemistry · LR-01 alkalinity
- Week 18.3 dKH
- Week 27.6 dKH
- Week 38.1 dKH
- Week 48.3 dKH
Target range you set (sample)
Fish, corals and invertebrates
23 fish observed at every visit. One branching coral paler at its tips in week 2: photographed, re-checked, colour returning by week 4. Closed.
Planting · LW-01
Zone Z3’s top rows ran dry in week 2: the drip line flushed and the filter cleaned on the visit, moisture even at the next check. Closed.
IncidentLR-01 · the return pump
Stopped overnight on a Wednesday. The night manager called at 06:05, a spare pump was running by 07:55 and the incident closed on Thursday after the follow-up check.
Next visits
- LR-01 · Tuesday 06:30
- LW-01 · Wednesday 09:15
- FW-02 · Thursday 10:00
Summary
A steady four weeks. Alkalinity on the lobby display dipped below your range in week 2 and was back inside a week later after a dosing change; the return pump stopped one night and a spare was fitted before guests came down.
Drafted for you · edited by Ines CarvalhoSigned off · Ines Carvalho, principal aquarist
How it reaches your client
It goes out when you send it.
A Stewardship Report leaves when your client asks, when you decide, or on a timetable you set — with your company’s name on it, attached to an email as a PDF or shared as a link your client opens. Nothing sends it on its own.
- Your company’s name and address on the email, never anyone else’s
- A PDF to keep, and a link that opens the same report on a phone
- A schedule only if you set one, every four weeks for The Corvane
Does it go to my client automatically?
Only if you set a schedule for it. Otherwise it goes when you press Send or when your client asks for it, always in your company’s name and never from anyone but you.
- To
- Elena Ruiz-Hart · General Manager, Corvane Hotels
- When
- When the client asksWhenever you decideOn a timetable you setThe schedule you set: every four weeks, at the end of the period
- As
- PDF by emailWeb link
- From
- Your company · your name and your address
Your client · on her phone
FromYour company
Toelena.ruiz-hart@corvanehotels.example
The Corvane: your Stewardship Report, weeks 1–4
Elena, your report for the last four weeks is attached, with a link to read it online. Nine service visits across the lobby display, the lounge bar, the living wall and the koi pond; one incident, closed. June Okoro, Your company
Stewardship Report · The Corvane.pdf
Read the report online
The Stewardship Plan
What the plan covers, and how the visits add up.
The Stewardship Plan is the maintenance contract behind the report: each system, the visits it gets and what each visit covers. Every visit logged against the plan rolls into the next report as the period runs, so there is nothing to gather at the end.
See how the plan is invoiced- LR-01Lobby saltwater displayWeeklyWater change, glass, filter socks, skimmer, top-off, dosing check, fish, corals and invertebrates, 8 readings
- FW-02Lounge-bar freshwater displayFortnightlyGlass and trim, filter, CO₂ check, 6 readings
- LW-01Lobby living wallFortnightlyIrrigation, drippers, reservoir and drainage, zones Z1–Z4, EC and pH
- KP-01Courtyard koi pondMonthlyPumps, filter, UV clarifier, skimmer, the koi, 6 readings
Report every four weeks · invoiced monthly$1,840 a month
Rolling into the report
9visits54readings
Built to
Show your client the care, not a spreadsheet.
One report per property
Every system at the venue in one document: the displays, the living wall and the pond, each with its own page.
Readings against your range
Each line drawn against the range you set for that display or wall, with what was done when one fell outside it.
Fish, corals and plants
What your team observed on the fish, corals and invertebrates and on each planting zone, with the photos taken.
Incidents to closure
Each incident as it happened: who reported it, what your team did and when it closed.
The next visits
What comes next on the plan, so your client knows when your team will be back.
Your company’s name
Your name, your address and your sign-off on every page and every email.
Frescalo keeps the record of what your team checked, measured, changed and reported at each visit, against the ranges you set. Living systems carry inherent biological risk; Frescalo documents care - it does not guarantee outcomes.
One job, or the whole period
The Work Record and the report point to each other.
A Work Record covers one finished job, like the LR-01 lighting and re-scape, with its steps, times and before and after photos. The Stewardship Report covers every system across the period. Each links to the other, so your client can go from the overview to the job.
See the Work Record See the records the report is drawn from
Questions
About the report
What does an aquarium service report for a client show?
The visits made, the readings taken against the range you set, what your team saw on the fish, corals and invertebrates or the planting, any incident and how it closed, the photos and the next visits. Frescalo builds it from the record of each visit.
Does it cover living walls too?
Yes. A living wall has its own page in the same report: the irrigation and reservoir checks, EC and pH, and each zone’s planting, beside the aquariums on the property.
Can my client read it on a phone?
Yes. You can send it as an emailed PDF or as a web link, and the link opens the same report on a phone.
Keep exploring
Where the report comes from
- Living system recordsThe register, the service visit, water chemistry and incidents.Open
- The Work RecordA finished job with its steps, times and photos.Open
- Visit CalendarWeekly and fortnightly visits, and the cycles between them.Open
- Luxury hotelsA lobby display guests photograph, and a report for the general manager.Open
Founding access
Send the report your clients keep.
Founding access for the firms that care for their clients’ aquariums and living walls.
Launching with a 14-day free trial. No card needed.
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